Document Management Solutions
How can businesses benefit from document management solutions?
Document management solutions from Stria allow companies to streamline operations by moving them to an online, automated process. Even today, many businesses still have a large amount of paper to sort through. Legal firms, government, human resources departments, health care facilities and other offices of all types rely on a large volume of documents. Whether these files are active files or inactive files that must be kept for legal retention periods and compliance, they can accumulate quickly. Over time, paper-based records take up large amounts of wasted space and resources. When paper documents are spread out all over the organization, tracking down vital information when you need it, becomes time-consuming and difficult. Staff members are forced to devote significant amounts of time to hunting for lost or misfiled documents. Since some companies rely on the transfer of documents between locations, emailing digital files is much more cost effective and timely than mailing or overnighting paper documents.
Document management solutions are simply better for business
Getting on board with paperless initiatives and scanning old files into a document management system can save enterprises time and money. When important records are stored online, any staff member with access credentials can retrieve the file from any Internet accessible device from anywhere in the world. Because these files are fully searchable, employees can enter a few keywords and immediately access the document they need. No longer will employees be forced to spend valuable time searching for missing documents or sorting through disorganized filing systems. Not only do document management solutions save time, they are also more secure than paper-based filing systems. While paper storage systems take up a lot of space, they are also exposed to damage from flooding, fires and other natural disasters. Online Document management systems store records in a secure online database where they are safe from the elements. Every company should invest in a disaster recovery plan.
How does a document management solution from Stria work?
Stria uses state-of-the-art document imaging technology to scan all of your documents with optical character recognition (OCR) and Intelligent Character Recognition (ICR) overlays that will make the text fully searchable for easy retrieval. Stria also provides indexing, classification and redaction to create a document management solution that suits the needs of each individual client. With Stria, companies have the option of utilizing a cloud-based or on-site network to store newly converted digital documents forever or with end-of-life auto purging options. We live in a digital, searchable world. Your important paper documents should too.