Back File Conversion
Who can benefit from back file conversions?
Simply stated, a back file conversion is the process of scanning all of your paper documents to digital images. Many companies rely on files and records to keep operations moving. Government organizations, education systems and healthcare providers are just a few examples of the enterprises that can benefit from back file conversion. Businesses large and small need to retain employee records many other enterprises must keep records for clients or patients. These files build up over time and legal or internal requirements often prevent businesses from getting rid of them. Employees devote significant time and energy locating these often hard-to-find documents and re-filing them. Since paper-based systems are subject to human error, these documents can get lost or misplaced, adding to the time spent tracking them down. Even the most organized analog filing system is time consuming to look through, and the costs of storage, making photocopies and faxes can add up.
Your employees’ time can be more effectively and efficiently used elsewhere. Moreover, when organizations digitize their paper records, operations become much smoother. Any enterprise that works with countless records can reap significant benefits from investing in a back file conversion.
Back file conversion reduces the paper and carbon footprint
Stria’s services enable organizations to convert paper files and records into digital formats that are stored in a document management system. Once this is accomplished, these files are fully text searchable and organized using indexing and metadata. This means staff members will no longer spend wasted hours searching for records that can’t be found. Instead of chasing paper around the office, employees can do a keyword search to find the correct file. Since the filing system is stored in the cloud or on a central hard drive, workers can access them from any computer terminal. When workers don’t have to travel to the storage facility and sort through a filing system, they can devote their time to tasks that are more productive to their businesses.
How back file conversion works
Stria produced back file conversions by using industry-leading scanning equipment that performs document imaging with optical character recognition (OCR) and intelligent character recognition (ICR). This method ensures that all newly digitized documents are optimized for full-text searchability. Stria sets up indexing, classification and redaction capabilities to make sure the new system is organized, easy to use and can evolve with your business. The back file conversion can take place on- or off-site at the convenience of the client. Since different businesses have unique needs, Stria works with individual organizations to create a document management system that is uniquely designed for their business processes.