Who can benefit from document scanning?
Many companies are discovering the benefits of going paperless with document scanning services. Nearly all organizations rely on a large number of documents to keep their business going. From legal statements and human resources records to client files, documents form the backbone of offices around the U.S. However, having stacks of paper around can hinder operational efficiency. These records build up over time, creating the need for more storage space, which often has to be moved off-site. As a result, tracking down individual files can take up a lot of employees’ time and energy. Storing important files in paper-based formats often presents a significant security risk, because these documents can be easily destroyed by fire or flooding. Any organization that handles files, records or other paper-based processes can streamline operations with document scanning.
Document scanning makes businesses more efficient
With all of the digital solutions available to businesses today, it’s no longer necessary to retain cumbersome paper documents. When businesses use back file scanning to convert paper into digital formats, they can access all of the records they need right on their desktop or mobile devices. Using industry leading scanning equipment, Stria scans all of these documents into a document management system where they can be accessed quickly and easily. By using document scanning to get these files online, companies can dramatically cut back on the amount of time and energy devoted to tracking down missing files. When digital documents are conveniently stored online in searchable formats, it becomes much easier to locate the information you need. Employees will no longer have to share paper, or send important documents through mail or fax machines.
How document scanning works
Stria provides high speed, industrial-strength scanners to perform the initial document scanning. We use document capture software that optimizes pages for searchability. To achieve this, Stria scans documents using optical character recognition (OCR) and intelligent character recognition (ICR) so that all words in the new digital format will be searchable in the online database. We also set up indexing, classification and redaction capabilities to ensure that documents are organized effectively. Stria performs document scanning services on-site or off-site at the convenience of the client. We recognize that businesses are unique and have individual needs, so we work hard to ensure that document scanning is efficient and caters to the individual needs of every business.