Student records and transcripts are typically kept for life. As your school administrators have probably encountered, ink fades, smears and eventually disappears. Not to mention what happens to boxes of paper files that get destroyed in a flood or fire. The best way to ensure the proper storage and retention of your student records is to have the converted to digital images by the professionals at Stria. Once these documents are scanned and permanently stored, they will be regularly backed-up so educators will no longer have to worry about what would happen if a disaster ruins these key files.
With important paperwork such as student records, report cards, transcripts, special education and medical files, security is imperative. Luckily, school officials can trust that we will work safely and diligently to ensure these files will be converted in a HIPAA compliant facility so they can be kept pristine for the life of the student record.
After these documents are scanned into a searchable document management system (DMS) or school information system (SIS), our team at Stria can train the school’s employees on how they can start transferring new documents into the digital environment. We will also train your staff on how to best search for files that are already scanned to make this solution user friendly and very efficient.