Who can benefit from paperless solutions?
Every organization can improve operational efficiency by implementing paperless solutions. Most businesses rely on a high volume of documents to keep operations going. From human resources documentation and other legal requirements to medical or client files, paper can build up quickly. It would be really unfortunate if these files were to disappear, but there’s no way to eliminate them without having them simply accumulate in some other location. These documents contain important information that needs to be kept for legal reasons or for simply future reference or study. However, once an enterprise has been in operation for a while, storing and managing these paper-based records becomes increasingly difficult. Desks get buried under stacks of paper. Filing cabinets take up valuable office space, and off-site storage costs extra money. Employees often need to be dispatched to track down older files. Staff members spend a considerable amount of company time and money looking for files, but there’s an easier way. With document management services, enterprises can get on board with paperless solutions.
Paperless solutions streamline workflow
With back file conversion, businesses can convert all of these cumbersome paper documents into digital files that are completely searchable in an online database. These files will be stored in a cloud-based system where they are accessible by everyone in the office. Staff members will no longer waste time tracking down records that have been misfiled or have simply disappeared. Paperless solutions make it easier to spend more time on the tasks that really matter to your business. When a staff member needs to look at a file, they can simply sit down at the computer and search the database. With a cloud-based system, these files can be accessed through any Internet-capable device, including tablets and mobile phones. When offices aren’t weighed down by mountains of paper, employees are free to focus on growing the business.
How Stria helps business implement paperless solutions
Stria provides all the resources companies need to make the initial push towards going paperless. Using an industry-leading scanning technology, we convert files into fully searchable online files using optical character recognition (OCR) and intelligent character recognition (ICR) to ensure that you can find everything you need quickly and easily. Stria also sets up indexing, classification and redaction capabilities so that your documents are organized to your specific qualifications. You can choose to have back file scanning on or off-site. Different organizations have different needs when it comes to paperless solutions, so Stria works closely with each enterprise to set up a system that will optimize workflow.